Primary Purpose:
Coordinate and arrange for various types of district travel by both employees
and students and maintain the accounts payable process associated with it.

 

Qualifications:
Education/Certification
High School Diploma
Two years college coursework in accounting, preferred

Special Knowledge/Skills

• Experience booking travel for individuals and groups
• Knowledge and understanding of federal, state and local travel regulations and requirements
• Ability to work with numbers in an accurate and rapid manner
• General knowledge of accounting principles and practices
• Proficient typing, keyboarding, and file maintenance skills
• Ability to use calculator (10-key by touch)
• Ability to use office technology, including personal computer and software to work with word processing documents, spreadsheets, and databases
• Highly skilled in Excel
• Ability to work well with others and communicate effectively with a broad cross section of personnel

Experience
Two years clerical or related experience

 

Major Responsibilities and Duties:
1. Arrange travel accommodations for employees and student groups.
2. Monthly reconciliation of all credit card statements as related to travel.
3. Audit all requests for travel reimbursement and prepare approved
requests for accounts payable processing.
4. Monitor accounts payable invoices to be posted.
5. Troubleshoot invoices, purchase orders, and vendor statements.
6. Manage vendor calls pertaining to invoices and other billing matters.
7. Maintain accurate and auditable records.
8. Meet established deadlines.

9. Assist other finance department personnel as directed.
10. Maintain confidentiality of information as appropriate.
11. Exemplify high standards of ethical conduct according to District
Policy.
12. Support administrative policy.
13. Represent the school district to the community in a positive
professional way.
14. Maintain a sincere, friendly attitude toward visitors and patrons to
ensure communications.
15. Perform other duties as assigned.

 

Supervisory Responsibilities
None

Working Conditions
Mental Demands/Physical Demands/Environmental Factors:
Medium to heavy reading of documents. Work in a busy and active
environment; maintain emotional control in stressful situations. Repetitive
hand motions; prolonged use of computer and telephone. May required to
be available some evenings.